Program Coordinator

Website CES, LLC

Integrity At Work

CES is seeking Program Coordinators who will be responsible for managing daily operations related to the performance of work on the Food and Drug Administration (FDA) Center for Tobacco Products (CTP). Project Coordinators/Back-Up Project Coordinators will be responsible for coordinating daily operations related to Inspector and Minor performance of work on the Food and Drug Administration (FDA) Center for Tobacco Products (CTP) contract to enforce tobacco compliance with federal regulations, to include undercover purchases. PCs/BPCs must possess strong leadership and management skills as the majority of project goals/benchmarks will be their responsibility along with maintaining staff working within the jurisdiction. PC/BPCs will need to coordinate with Program Assistants (PAs) to ensure the project team is aiming for and reaching the same goals.

Job Duties:

Collaborates with Back-Up Program Coordinators (BPCs) to manage the support staff’s coordination of work schedules and assignments for Inspectors and Minors
Provides coaching and training in the research and identification of recruitment resources for Inspectors and Minors within jurisdictions assigned
Reviews summaries of candidate’s attributes with respect to the
Assist with identifying recruitment resources/personnel
Enroll and process Inspectors/Minors to include paperwork, identification badges, cell phone equipment
Assign tobacco inspections to inspection teams
Review inspection reports returned from the field
Secure and log evidence received from violations
Provide monthly reports to FDA and Project Manager Audit invoices
Ensure budget/volumes are properly maintained throughout the contract life cycle
Document potential risks (immunity, minor safety, etc.) associated with the specific jurisdiction
Interact with the Contracting Officers Representative (COR) on a regular or as needed basis
Understand and able to oversee Program Assistant responsibilities and perform these tasks on an as needed basis
Assist in the hiring process and on-boarding of new staff
Provide training for staff as required/needed
Ensure all deliverables are meet
Oversees the enrollment and processing of Inspectors/Minors to include paperwork, identification badges, cell phones and other equipment
Ensures that training program is administered to all incoming staff
Audits payroll files for Inspector and Minor payout
Develop invoice back-ups on a monthly basis
Analyzes data metrics to assist with forecasts
Provides weekly jurisdiction updates
Track project milestones
Creates high quality Word, Excel, and PowerPoint documents
Oversees identification and selection of retailers for inspection
Reviews online research summaries for potential retailers
Place phone calls to verify retailer information
Distribute and track government property, manages evidence analysis and delivery
Other duties as assigned

 

Qualifications:

Bachelor’s degree
2+ years of management experience in related field OR experience performing tobacco inspections
Excellent written and verbal communication skills
Excellent organizational skills
Proficient in Microsoft Office (specifically Word, Excel, and PowerPoint)
Previous experience working on sensitive projects, as well as handling confidential information a plus
Familiarity with database management
Ability to meet aggressive deadlines
Ability to take on responsibilities, innovate solutions, and manage conflicting priorities with minimal guidance
Ability to prioritize and provide accurate follow up on all issues and correspondence
Able to pass a background check

 

Other:

This is a full-time position with benefits.

Job Location – Rockville, MD
Travel may be required as necessary, with prior approval. All necessary travel expenses are reimbursable via GSA standards
Equal Opportunity Employer/Veterans/Disabled.
For more information about CES, please visit www.cesnb.com.